Presenter guidelines: oral

• Oral presentations are organised in oral sessions scheduled in specific lecture rooms at specific times. Oral sessions are scheduled in up to four time blocks of different lengths (75min | 90 min | 120 min) per day; larger sessions cover multiple time blocks.
• The time and length assigned for each contribution is given in the programme; this time includes discussion and change over.
• All oral sessions are run in a fully hybrid mode, using the lecture room settings for on-site attendees combined with zoom for online participants. This setup will allow both on-site and online attendees to follow and present in the session equally. In addition, we plan to stream all talks on the gather.town platform so using zoom is not required to attend the session in the virtual audience; however, chat options might be limited.
• On-site presenters must give a live presentation; online presenters are also requested to present live, but have the option to submit a pre-recorded talk should they be unable to be present due to time-zone differences, unstable internet connection, or other barriers.
• In order to guarantee a flawless conducting of the session, all presentations are run inside the lecture room, shared by the conference assistant in the zoom session to be watched by onsite and online attendees equally.
  • Onsite presenters control their slides themselves using the wireless presenter device at the lectern. This device is also equipped with a virtual pointer, and speakers must point on their presentation on the lectern monitor in order to transmit this pointing signal both to the projected screen in the room as well as to the zoom meeting for virtual attendees. Speakers always have to stand at the lectern to ensure the video catches the speaker and speak into the lectern microphone: this is important as online attendees in zoom would otherwise not hear what is said and could not follow the session. Also, for attendees in the room, the microphone helps difficult-of-hearing.
  • For Online presenters, the conference assistant in the room will forward the slides as required.
• Please inform the session chair and the lecture room assistant about the name of the presenting author in advance of the start of the session, in case this has changed since the programme was published.
• For ALL oral presentations – onsite and online – a live presentation file needs to be uploaded to the conference platform at least 24 hours in advance of the start of the session. No upload onto the laptop in the lecture room will be allowed for hygiene reasons. It is NOT possible to use your own notebook.
• Two separate types of material should be uploaded to the programme page: in addition to the live presentation file also display material can be uploaded. Please note: The presentation file as well as display materials can be uploaded by contact and presenting authors who have completed and paid their registration for the conference. For more information on live presentation files and display material see here.
• Any participation in a session, whether virtually or on-site, as presenter or attendee, in zoom or gather.town, requires a registration for the conference.
• For online attendance, we strongly recommend downloading and using the zoom client rather than accessing zoom through the browser. To ensure sufficient quality, your bandwidth must have a capacity of at least 1 MBit/s upstream and 2 MBit/s downstream.

For more information on the conference format please see: https://www.ems2022.eu/about/ems2022_format.html

Presentation preparation

Photo, screen capture or video taking by the audience of scientific material shown in any oral or poster presentation is not allowed unless the presenter authorizes this. Please inform the audience if you welcome photos or screen capture and their sharing on social media by including an official graphic “screen capture welcome“ (download PNG, JPG, PDF)| “screen capture NOT allowed“ (download PNG, JPG, PDF) on the first (or all) slide(s).

• Recommendations by the Programme and Science Committee (PSC) for oral presentations

Lecture room equipment

• Lectern with a lectern monitor, on which the presenter slides are visible
• Wireless presenter device at the lectern. This device is also equipped with a virtual pointer.
• Microphone fixed at the lectern
• Limittimer to show how much time is left for a presentation (9 min green light for presenting, 3 min orange light for concluding, and 3 min red light during discussion)

It is NOT possible to use your own notebook. All presentation files must be pre-uploaded as live presentation file 24 hours before the start of your session.

Oral sessions times